Privacy Policy

    Last updated: April 11, 2026

    MeetingMeter ("we," "us," or "our") operates the website MeetingMeter.org and related services (collectively, the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

    1. Information We Collect

    Personal Information

    We may collect personally identifiable information you voluntarily provide, including:

    • Name and email address when you create an account or subscribe to our newsletter
    • Company name and job title for audit and benchmarking features
    • Payment information when you purchase a subscription (processed by our payment provider)

    Calendar & Meeting Data

    If you connect your calendar, we access meeting metadata such as event titles, durations, attendee counts, and recurrence patterns. We do not access meeting content, notes, recordings, or chat messages.

    Usage Data

    We automatically collect device information, browser type, IP address, pages visited, time spent on pages, and other diagnostic data through cookies and similar technologies.

    2. How We Use Your Information

    We use collected information to:

    • Provide, maintain, and improve the Service
    • Calculate meeting costs and generate productivity insights
    • Send you updates, newsletters, and marketing communications (with your consent)
    • Respond to support requests and communicate with you
    • Detect, prevent, and address technical issues and security threats
    • Comply with legal obligations

    3. Data Sharing & Disclosure

    We do not sell your personal information. We may share data with:

    • Service Providers: Third-party vendors who assist in operating our Service (hosting, analytics, payment processing)
    • Legal Requirements: When required by law, regulation, or legal process
    • Business Transfers: In connection with a merger, acquisition, or sale of assets
    • Aggregated Data: We may share anonymized, aggregated statistics that cannot identify individuals

    4. Cookies & Tracking Technologies

    We use cookies and similar technologies to enhance your experience. For detailed information about the cookies we use and your choices, please see our Cookie Policy.

    5. Data Retention

    We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Account data is retained while your account is active and for up to 30 days after deletion. Anonymized analytics data may be retained indefinitely.

    6. Your Rights

    Depending on your location, you may have the following rights:

    • Access: Request a copy of the data we hold about you
    • Rectification: Request correction of inaccurate data
    • Erasure: Request deletion of your data ("right to be forgotten")
    • Data Portability: Receive your data in a structured, machine-readable format
    • Restriction: Request that we limit processing of your data
    • Objection: Object to processing based on legitimate interests
    • Withdraw Consent: Where processing is based on consent, withdraw it at any time

    For GDPR-specific rights, see our GDPR Compliance page. California residents may exercise rights under the CCPA by contacting us at the address below.

    7. Data Security

    We implement industry-standard security measures including encryption in transit (TLS 1.2+), encryption at rest, access controls, and regular security audits. However, no method of transmission over the Internet is 100% secure.

    8. International Data Transfers

    Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.

    9. Children's Privacy

    Our Service is not directed to individuals under 16. We do not knowingly collect personal information from children. If you believe we have collected data from a child, please contact us immediately.

    10. Changes to This Policy

    We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new policy on this page and updating the "Last updated" date. Continued use of the Service after changes constitutes acceptance.

    11. Contact Us

    If you have questions about this Privacy Policy or wish to exercise your rights, contact us at:

    • Email: privacy@meetingmeter.org
    • Website: MeetingMeter.org