GDPR Compliance

    Last updated: April 11, 2026

    MeetingMeter is committed to protecting the privacy and rights of individuals in accordance with the General Data Protection Regulation (GDPR). This page explains how we comply with the GDPR and outlines your rights as a data subject.

    1. Data Controller

    MeetingMeter acts as the Data Controller for personal data processed through MeetingMeter.org and related services. This means we determine the purposes and means of processing your personal data.

    • Organization: MeetingMeter
    • Website: MeetingMeter.org
    • Contact Email: privacy@meetingmeter.org

    2. Legal Basis for Processing

    We process personal data under the following legal bases as defined by GDPR Article 6:

    • Consent (Art. 6(1)(a)): When you subscribe to our newsletter or opt into marketing communications
    • Contract (Art. 6(1)(b)): When processing is necessary to provide the Service you've signed up for
    • Legitimate Interest (Art. 6(1)(f)): For analytics, security, and improving the Service, where our interests do not override your rights
    • Legal Obligation (Art. 6(1)(c)): When we must comply with applicable laws or regulations

    3. Your Data Subject Rights

    Under the GDPR, you have the following rights regarding your personal data:

    Right of Access (Art. 15)

    You have the right to request a copy of the personal data we hold about you, including information about how it is processed and with whom it is shared.

    Right to Rectification (Art. 16)

    You can request correction of any inaccurate or incomplete personal data we hold about you.

    Right to Erasure (Art. 17)

    You have the right to request deletion of your personal data ("right to be forgotten") when the data is no longer necessary, you withdraw consent, or there is no overriding legitimate interest for continued processing.

    Right to Data Portability (Art. 20)

    You can request to receive your personal data in a structured, commonly used, machine-readable format and have it transmitted to another controller.

    Right to Restriction of Processing (Art. 18)

    You may request that we limit the processing of your data in certain circumstances, such as when the accuracy of the data is contested.

    Right to Object (Art. 21)

    You have the right to object to processing based on legitimate interests or for direct marketing purposes. We will cease processing unless we demonstrate compelling legitimate grounds.

    Right Not to Be Subject to Automated Decision-Making (Art. 22)

    You have the right not to be subject to decisions based solely on automated processing, including profiling, that produce legal effects concerning you. Our analytics and insights are advisory and do not constitute automated decision-making with legal effects.

    4. How to Exercise Your Rights

    To exercise any of these rights, contact us at:

    • Email: privacy@meetingmeter.org
    • Subject line: "GDPR Data Subject Request"

    We will respond to your request within 30 days. We may ask for identification verification before processing your request. If the request is complex or numerous, we may extend the response period by an additional 60 days with prior notice.

    5. Data Protection Officer

    For questions regarding our data protection practices or to raise a concern, you may contact our Data Protection Officer at:

    • Email: dpo@meetingmeter.org

    6. International Data Transfers

    When we transfer personal data outside the European Economic Area (EEA), we ensure adequate protection through Standard Contractual Clauses (SCCs) approved by the European Commission, or other recognized transfer mechanisms under GDPR Chapter V.

    7. Data Breach Notification

    In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the relevant supervisory authority within 72 hours and inform affected individuals without undue delay, as required by GDPR Articles 33 and 34.

    8. Complaints to a Supervisory Authority

    If you believe that our processing of your personal data infringes the GDPR, you have the right to lodge a complaint with a supervisory authority in the EU/EEA member state of your residence, place of work, or place of the alleged infringement. A list of supervisory authorities is available at the European Data Protection Board website.

    9. Updates

    We review and update our GDPR compliance practices regularly. Any changes to this page will be reflected with an updated "Last updated" date.

    For our full privacy practices, please also review our Privacy Policy and Cookie Policy.